DEPARTMENT SECRETARY
Company: University of New Mexico - Hospitals
Location: Algodones
Posted on: September 27, 2024
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Job Description:
Receive 17% weekday nights, 26% weekend nights, or 15% weekend
day shift differentials!
Additional $6.00/HR Safety Incentive Increase
Cell phone and/or smart devices are not allowed on persons for this
position at MDC, unless there is a documented medical
condition.Department: MDC-Medication Assisted Trtmt
FTE: 1.00
Full Time
Shift: Days
Position Summary:
Provide secretarial, clerical and administrative support services
such as answering multiple phone lines, preparing correspondence in
final form, receiving visitors, distributing reports, scheduling
meetings, maintaining files and accomplishing special projects as
required. Responsible for managing Hospitals' confidential
information such as employee information, performance management,
legal and regulatory compliance. Ensure adherence to Hospitals and
departmental policies and procedures. No patient care
assignment.
Detailed responsibilities:
* CALLS - Accept and screen telephone calls for supervisor and
department staff or route calls appropriately
* CONTACTS - Engage in a variety of contacts outside the department
and the Hospitals in order to obtain information and arrange
meetings
* CUSTOMER RELATIONS - Establish and maintain good rapport and
effective working relationships with patients, visitors, physicians
and Hospitals employees
* EQUIPMENT & SUPPLIES - Operate and maintain a variety of office
equipment; obtain and maintain office equipment supplies
* FILING - Classify, sort and file correspondence, records and
other documents
* INQUIRIES - Answer inquiries concerning activities and operations
of department by referring to and interpreting policies and
procedures
* MAIL - Open sort, review and distribute mail and prepare
responses to routine inquiries
* QUALITY SERVICE - Deliver quality service and act in a positive
way with all customers to complete assigned functions; identify,
recommend and implement opportunities for continuous
improvement
* PAYROLL - Prepare and submit time to payroll system biweekly
* RECORDS - Establish, maintain and revise recordkeeping and filing
systems
* REPORTS - Prepare a variety of administrative reports, statements
and rosters; gather data and other necessary information;
distribute reports
* SCHEDULING - Arrange meetings and conferences, schedule
interviews and appointments and perform other duties related to
maintaining supervisor's personal schedule
* SUPPLIES - Order office supplies and place items in proper
storage areas
* TYPING - Perform a wide variety of typing assignments which are
often confidential in nature
* DEVELOPMENT - Enhance professional growth and development through
participation in educational programs, reading current literature,
attending in-services, meetings and workshops
* PATIENT CENTERED MED - Adhere to and promote the core
expectations of the Patient Centered Medical Home or Patient
Centered Specialty Practice as applicable
QualificationsEducation:
Essential:
* High School or GED Equivalent
Experience:
Essential:
Computer word processing program experience or education
3 years directly related experience
Nonessential:
Bilingual English, Spanish, Keres, Tewa, Tiwa, Towa, Zuni, or
Navajo
Credentials:
Essential:
* Not Applicable/Not Required
Physical Conditions:
Sedentary Work: Exerting up to 10 pounds of force occasionally
(Occasionally: activity or condition exists up to 1/3 of the time)
and/or a negligible amount of force frequently (Frequently:
activity or condition exists from 1/3 to 2/3 of the time) to lift,
carry, push, pull, or otherwise move objects, including the human
body. Sedentary work involves sitting most of the time, but may
involve walking or standing for brief periods of time. Jobs are
sedentary if walking and standing are required only occasionally
and all other sedentary criteria are met.
Working conditions:
Essential:
* No or min hazard, physical risk, office environment
Department: Administrative Services Clerical
Keywords: University of New Mexico - Hospitals, Rio Rancho , DEPARTMENT SECRETARY, Administration, Clerical , Algodones, New Mexico
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here to apply!
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