Administrative Assistant: Full-time

Company: Calvary Albuquerque
Location: Albuquerque
Posted on: April 1, 2026

Job Description:

Pastoral & Ministry Administrative Support Job Responsibilities ? Manage and maintain Pastor Mat?s calendar, including scheduling and organizing meetings ? Review and monitor inbox communications, ensuring timely follow-up and prioritization ? Keep Pastor Mat informed of key requests, communications, events, and action Items Attend meetings and distribute notes as requested (weekly) Compile documents for Pastor for meetings Book travel if/as needed for Pastor Staff Development Day (1-2 events per year) ? Oversee and manage the event budget to ensure responsibility and strategic allocation of resources ? Research, secure, and book venue, transportation, and activities ? Plan and execute a meaningful and engaging experience for all staff ? Compile and coordinate all event supplies and materials ? Develop and finalize the order of service and event flow ? Manage RSVP collection and tracking for staff attendance ? Coordinate and distribute staff gifts ? Lead event setup and teardown logistics Creative Team Gatherings (monthly or as directed by Pastor) ? Plan and schedule creative team gatherings ? Coordinate event logistics and enter details into Espace ? Prepare and organize all necessary supplies for each gathering Staff Rallies (weekly) ? Plan and schedule weekly staff rallies, including coordinating teaching schedules for pastors ? Communicate rally details and requirements to appropriate teams ? Prepare and organize supplies for various rally types (e.g., birthdays, holidays, and special celebrations) ? Ensure rallies are engaging, meaningful, and aligned with Calvary culture ? Provide clear and timely communication to staff regarding rally details Staff Care (as requested) ? Plan and execute ?Joy Dealer? initiatives to foster a culture of appreciation and encouragement among staff ? Develop creative strategies to promote staff morale and engagement ? Order and coordinate materials for weekly Joy Dealer activities ? Manage staff milestone recognition by communicating anniversaries, coordinating gifts, and facilitating presentations during rallies First-Time Guest Follow-Up (weekly) ? Coordinate and send first-time guest follow-up videos on behalf of Pastor Mat Creative Team Meetings (weekly) ? Organize, label, and maintain recordings to ensure easy accessibility and Reference Special Services (special weekends only generally, 3-4) ? Coordinate and facilitate large-scale gifts for special occasions such as Mother?s Day and Father?s Day (e.g. rent for a year, car, etc.) ? Collaborate with the Next Steps team to execute elements such as outdoor experiences, congregation gifts, and SoPo beverage coordination Production Administrative Support ? Review Espace requests ? Procure and maintain necessary supplies, equipment, and staging needs, including upgrades, repairs, and renewals ? Schedule routine maintenance such as piano tuning Purchase items as need for production team/pastor Special Events ? Plan, organize, and host green rooms for production staff collaborating with worship assistant special events and services (e.g., Christmas, Easter, concerts, worship nights) ? Coordinate hospitality by ordering meals, snacks, and refreshments for rehearsals and event days Food Truck Coordination (weekly) ? Schedule and book food trucks for Wednesday evening services ? Coordinate meal purchases for worship and production volunteers Budget Management & Renewals (annually) ? Conduct comprehensive budget reviews and develop proposals for multiple ministry areas, including: o Ministry Support o Staff Appreciation o Audio (Osuna, Santa Fe, Westside) o Connect Groups o Creative Team Nights o Decision Team o Life Track o Worship o Video o Welcome Team Paylocity Administration ? Review and approve production timecards ? Process and approve time-off requests once approval has been given ? Manage punch corrections to ensure payroll accuracy Additonal Tasks and Responsibilities ? Ability to maintain and respect strict Pastoral confidentiality ? Maintain and develop tracking and filing systems as needed (both electronic and physical) ? Create, update and/or maintain databases in Outlook, Excel, etc. Characteristics, Skills and Knowledge Required ? A Christ-centered heart to serve founded on a solid foundation of spiritual maturity and ministry experience ?The heart, work-ethic, faith, and duty of a servant of Christ as Jesus Himself described in Luke 17:7-10 ? Must be a member of the Body of Christ at Calvary Church Osuna/West Side/Santa Fe Campus; Calvary Church must be your home church ? Bachelor?s degree or at least 4 years of equivalent experience ? Strong organizational skills ? Ability to problem solve ? Effective interpersonal skills and a team-player attitude ? Strong written and verbal communication skills ? Demonstrates ability to cooperate with and submit to authority ? Demonstrates ability to work independently on assigned tasks

Keywords: Calvary Albuquerque, Rio Rancho , Administrative Assistant: Full-time, Administration, Clerical , Albuquerque, New Mexico