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DEPUTY DIRECTOR FINANCIAL SERVICES MC

Company: City of Rio Rancho NM
Location: Rio Rancho
Posted on: September 12, 2020

Job Description:

Welcome to the City of Rio Rancho On-Line Job Application System

The City of Rio Rancho is an Equal Opportunity Employer who fully and actively supports equal access for all people, regardless of Race, Color, Religion, Gender, Gender Identity, Sexual Orientation, Age, National Origin, Veteran Status, Disability or Genetic Information. Additionally, we prohibit Retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

Reasonable Accommodation Notice: Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. The City of Rio Rancho offers reasonable accommodations in the employment and application process to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Please contact Human Resources at 891-5011.

For Current Job Openings, click here ->

To be considered for this job: You must complete the on-line application form.

You must attach a cover letter.

You must attach a resume.

Opening Date for In-House Candidates: 6/16/20

Opening Date to the Public: 6/16/20

Open until filled; for best consideration, apply by: ASAP

Starting Salary (or salary range): 70,793 annually

Other information about this position or about working with the City of Rio Rancho: A Drivers License is required for this position. Your driving record must always meet City insurability standards.

Banner: This is the initial posting of this job opening.

If you are called for an interview or to attend a pre-employment testing session: If you are selected for an interview, you will be contacted via e-mail or telephone with a date, time and place to interview.

Typical schedule : M/F

Position Title:  Deputy Director, Financial Services MC

Reports to:  Director Financial Services

FLSA Status:  Exempt

Bargaining Unit:  none

Pay Grade:  32A

Job Status:  Permanent, Full-time

Full Time Equivalent:  1.00

Position Summary

The Deputy Director-Financial Services provides leadership in planning, direction and coordination of the activities and operations of the City Financial Services Department which includes the Accounting, Budget and Grants, Purchasing and Motor Vehicle Divisions. Further, the Deputy Director directs all fiscal functions and accounting systems for the Governmental, Proprietary, Fiduciary Funds and all Component Units and leads the annual audit process and preparation of the Comprehensive Annual Financial Report (CAFR). The incumbent ensures accounting records, policies and procedures are in compliance with City Ordinances, State statutes, DFA requirements, GASB regulations and Federal law.

Education, Training and Experience minimum required to proficiently perform the job

Education / higher education : Bachelor's Degree

For required college degrees, applicable field(s) of study : Business or public administration, general management, accounting, finance or related field.

Minimum number of years of directly related experience : Four years of progressively responsible experience in fund accounting and investments, with a minimum of two years of experience in a supervisory capacity. Any combination of education from an accredited college or university in a related field and/or direct experience totaling eight years (to include two years of supervisory) may substitute for the required education and experience.

Education and/or experience preferences : Prefer experience in a municipal government and supervising in a union environment.

Certifications, Licenses and Registrations

Note -- For any driver, driving record must always meet City driving and insurability standards.

Required certifications, licenses or registrations : None

Preferred certifications, licenses or registrations : Certified Public Accountant (CPA).

Knowledge, Skills and Abilities required to proficiently perform the job

Knowledge : Knowledge of the principles, practices and methods of municipal finance, enterprise fund management, accounting and budget preparation, and techniques of financial, statistical and procedures analysis, insurance, taxes and bonds. Knowledge of GASB pronouncements, Government Auditing Standards (Yellow Book) and the 2 CFR 200 known as the Super Circular and other pertinent federal, state, and local laws, rules and regulations.

Skills : Must be able to type rapidly and accurately enough to successfully produce documents/spreadsheets, communicate via e-mail, or perform data entry as necessary to accomplish the essential functions of the position. Use of technology, equipment and software typically used in the office environment.

Abilities : Ability to operate a personal computer for word processing, spreadsheet, and database software applications. Ability to read, analyze, and interpret professional scientific and technical journals, financial reports, general business periodicals, professional journals, technical procedures, government regulations and legal documents that apply to the work. Listen, communicate and deal effectively with staff, general public, community groups, regulatory agencies, or the business community. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to write project reports, business correspondence, policies and procedures manuals. Effectively present information to top management, public groups and forums, and/or elected and appointed officials. Analyze, interpret, and apply advanced mathematical concepts used in performing technical work. Define problems, collect data, establish facts, and draw valid conclusions. Interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Interaction with Groups/Agencies/Entities: Internal : Works with department directors and managers on accounting, asset inventory or payroll issues, fiscal management issues, administrative financial policies, and special projects that may impact provision of city services. Maintains harmonious, courteous, and understanding relationships, while fostering a collaborative teamwork environment. External : Works with City boards, Governing Body, government agencies, investment advisors, and consultants on fiscal issues facing the City. Presents a friendly, courteous image for the City to the general public, customers, and public officials.

Authorities and Accountabilities

Level of independent decision making : High--incumbent is expected to analyze complex situations and take appropriate action

Budgetary/Financial/Asset accountability : Low -- Position is accountable to a Department Director and cannot make major decisions or obligate the City

Span of control : Responsibility for the assigned workgroup

Position provides oversight and guidance across all City Departments with respect to Legal, Human Resource or Financial/Budgetary/Contractual matters

For positions that supervise :

Approximate number of employees directly supervised: 10

Approximate number of employees indirectly supervised through subordinate managers/supervisors (excludes direct reports): 11 to 20

Essential Functions

The following functions are typical for this position. The omission of specific functions does not exclude them if the work is similar, related or a logical assignment for this position. Other duties may be required and assigned.

Assist the Director of Financial Services and serves as the Director in his/her absence.

Oversee, coordinate, monitor and manage all accounting activities including but not limited to payroll, accounts payable, deposits, internal service funds special assessment billing, alarm billing, EMS billing and collections, fixed assets, reconciliation of utility accounts receivable, tracking and reporting of multi-purpose event center financial activity.

Coordinate and manage the annual audit and prepare the Citys financial statements and Comprehensive Annual Financial Report (CAFR) including preparation of supporting statistical and other schedules.

Designs, reviews and modifies the accounting system covering 100 or more funds for City government. Ensures the accuracy of data and adherence of the system to Generally Accepted Accounting Principles.

Audits departmental accounting data, identifies and corrects errors, identifies and computes accruals, applies accounting principles to transactions and recommends revisions in departmental accounting procedures to ensure conformance with applicable statues, laws, municipal ordinances, and General Accepted Accounting Principles.

Maintains the fixed asset inventory system by supervising the recording of all items in the inventory, maintaining pertinent records and ensuring adequate treatment of fixed asset acquisitions and retirements.

Designs internal control systems for all departments to ensure the safeguarding of City assets.

Develop accounting and other finance-related policies and procedures and train staff (Financial Services staff and others) on such policies and procedures as appropriate.

Participate in the procurement of Financial Services Department goods and services, including in a lead capacity as needed.

Review city investment transactions, ensure safekeeping receipt and confirmations are received, and maintain investment files. In the absence of the Financial Services Director, purchase securities through the Citys contracted investment advisor.

Manage the Citys cash flow and make recommendations to the Financial Services Director regarding movement of cash and investments to ensure adequate cash flow to maintain ongoing City operations, complies with requirements of bond ordinances and covenants with respect to sinking funds and reserve amounts.

Review, analyze, and report on the Citys cash and investment portfolio and prepare monthly reports for review by the Financial Services Director and City Manager.

Coordinate and oversee the Citys banking operations, review banking and cash management needs, assist with implementation of new systems for managing payments and other treasury management needs.

Maintain debt service schedules and ensure timely payment of debt, prepare debt service budgets and information as requested.

Recommend the appointment of personnel to the Director of Financial Services; supervises, trains and oversees the workload of all accounting division staff; monitor and evaluate employee performance and work product; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline procedures; recommend corrective action or employee terminations, if necessary.

Establish short- and long-range goals, objectives, and work plans for Accounting Division and participate in the department's strategic planning process.

Develop policies and procedures, maintain internal control procedures, conduct audits and assessments to improve operations, ensure efficiency and effectiveness of accounting operations in compliance with local, state, and federal regulations.

Monitor actions by the Governmental Accounting Standards Board (GASB) and develop implementation plans for GASB pronouncements that impact the financial statements of the City.

Liaison to all related accounting/billing software representatives for various reports, additions, corrections, etc. and works with approved specialists to enhance the programming capabilities.

Prepares projects and reports on fiscal operations as required by the Department Director, City Administration, Boards and Commissions, Governing Body and external auditors.

Represent the Financial Services Department on City-wide committees and task forces requiring expertise in finance and accounting.

Respond to resolve difficult and sensitive citizen inquires and complaints related to the Motor Vehicle Division and Financial Services Department.

Conduct research and analysis studies and special projects, as requested.

Physical Requirements and Working Conditions

Daily activity level : Primarily sedentary

Physical characteristics :  Job requires oral and aural communication; Job requires reading and comprehension of written materials; Job requires normal vision; Must be able to distinguish colors; Fine finger manipulation; Grasping with hand, gripping; Keystroking or repetitive motion of hands/fingers/arms; Lifting/carrying/push/pull up to 20 lbs.

Exposures :  None

Extraordinary working conditions :  None

Hazardous equipment/machinery used :  None

Required personal protective equipment :  None

If you need an accommodation for a disability that would enable you to apply or interview for this position, please contact the Human Resources Department at 505-891-5011 (fax: 505-891-9183).

Keywords: City of Rio Rancho NM, Rio Rancho , DEPUTY DIRECTOR FINANCIAL SERVICES MC, Other , Rio Rancho, New Mexico

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