The position is in the Office of the Chief Executive at the
Crownpoint Service Unit in Crownpoint, NM. The incumbent serves as
the secretary to the Chief Executive Officer (CEO). Serves as a
liaison between management and all division directors and staff by
performing a variety of secretarial and administrative duties to
fulfill the mission and functions for the Service Unit.
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- Ensures all staff members of the organizational units receive
up-to-date guidance on office procedures and administrative
requirements such as the preparation of correspondence.
- Types in final form a variety of handwritten or draft materials
including memoranda, reports, tabulations, letters, minutes of
meetings and all other correspondence using various computer
software and system applications.
- Arranges meetings and conferences including space, time,
attendees, agenda and background material.
- Makes travel and training arrangements for supervisor and staff
- Serves as timekeeper; tracks attendance reports, posts
overtimes, compensatory time and annual and/or sick leave.
- Performs miscellaneous clerical duties, such as ordering
supplies, initiating and tracking documents, providing general
support services, and coordinating the work with other
- Receives visitors and incoming calls, ascertains nature of
business and determines appropriate course of action.
- Keeps supervisor and staff advised on new or changed
regulations, bulletins, or circulars and policies. and sends
- Observes the rules of confidentiality in the retention of
dissemination of privileged information.
- Receives and reviews incoming and outgoing mail and
correspondence establishing controls on certain items.
- Reviews material requiring supervisor's signature, approval or
concurrence, for procedural and grammatical accuracy, confirmation
with general policy and factual correctness.
- Other Duties as Assigned. The employee may be requested to
perform some duties not specifically discussed or described in this
position description to support the functions and obligations of
Occasional travel - You may be expected to travel for this
- Office Secretaries
Conditions of Employment
Selectee may be subject to a probationary/trial period
ESEP appointees typically serve a two year trial period
U.S. Citizenship is required
Selective Service Registration is required for males born after
Confidential Financial Disclosure Form required.
Measles and Rubella immunization required for selectees born
after 1957. Seasonal Influenza immunization is required for
civilian health care facility staff working in Indian Health
Service health care facilities.
Successfully pass the E-Verify employment verification check. To
learn more about E-Verify, including your rights and
responsibilities, visit www.dhs.gov/E-Verify/.
You will need to set up direct deposit so we can pay you.
Background Investigation: If you are selected for this vacancy,
you must undergo a pre-employment fingerprint check and background
investigation. Fingerprint results and background investigation
documentation must be cleared prior to hire. After you begin your
employment, your continued employment is contingent upon the
outcome of a complete background investigation as determined by the
sensitivity level of your position. The investigation must find
that you are suitable for Federal employment in your position. If
you are found not suitable, you will be terminated after you begin
work. If you make a false statement in any part of your
application, you may not be hired; you may be fired after you begin
work; or subject to possible criminal charges. You may be subject
to a credit check as a part of the background investigation
Fingerprinting, as part of the background investigation process,
may be delayed due to COVID-19. All other background investigation
procedures will apply. Be advised that your continued employment
will require you to complete a fingerprint check within 60 days
after notification of return to full operations and successfully
obtaining a favorable background investigation.
To qualify for this position, your resume must state sufficient
experience and/or education, to perform the duties of the specific
position for which you are applying.
Experience refers to paid and unpaid experience, including
volunteer work done through National Service programs (e.g., Peace
Corps, AmeriCorps) and other organizations (e.g., professional;
philanthropic; religious; spiritual; community; social). You will
receive credit for all qualifying experience, including volunteer
and part time experience. You must clearly identify the duties and
responsibilities in each position held and the total number of
hours per week.
GS-07: 1 year of specialized experience equivalent to at least a
GS-06 grade level
In addition to meeting the Basic experience requirements above,
applicants must possess a typing speed of at least 40 words per
minute. A copy of your typing proficiency certificate must be
submitted with your application.
In addition to the Basic Requirements, you must also meet the
Minimum Qualifications stated below.
Your resume must demonstrate at least one (1) year of
specialized experience equivalent to at least the next lower grade
level in the Federal service obtained in either the private or
public sector performing the following type of work and/or tasks:
making travel arrangements and preparing an itinerary, filing
travel vouchers and supporting documents by using electronic travel
programs, proofreading correspondence and reports using electronic
programs or the various software to perform word processing,
receiving and answering telephone inquires from various customers
and agencies, maintaining calendars and arranging meetings and
coordinating activities with outside entities.
Time In Grade
Federal employees in the competitive service are also subject to
the Time-In-Grade Requirements: Merit Promotion (status) candidates
must have completed one year of service at the next lower grade
level. Time-In-Grade provisions do not apply under the Excepted
Service Examining Plan (ESEP).
You must meet all qualification requirements within 30 days of
the closing date of the announcement.
There are no education requirements.