Purchasing Coordinator
Company: Navajo Technical University
Location: Crownpoint
Posted on: January 25, 2023
Job Description:
JOB PURPOSE:Under the direction of the Finance Director,
coordinates purchasing, warehousing, asset inventory, surplus
property, shipping and receiving activities. Responsible for
compliance with all statutes, regulations, board policies and
procedures pertaining to these areas. Provides direction on matters
outside normal operating procedures. Establishes goals, priorities
and standards. Coordinates long-range purchase planning and needs
analysis to simplify and standardize services and commodities and
to reduce fiscal year procurement costs.ESSENTIAL DUTIES AND
RESPONSIBILITIES
Coordinates, supervises and provides
leadership to purchasing Assists College departments with
procurement activities in accordance with Board policy and
Coordinates deliveries and installation to ensure standardization
and prompt delivery for College programs.Coordinates major
purchases to achieve maximum cost savings, optimal performance, and
high-quality Prepares federal, state and local governmental reports
as required. Coordinates and participates in the preparation of
financial and administrative reports for Assists Finance Director
and Budget Manager in developing and administering budgets for
purchasing, warehouse, shipping and Provides input to the Finance
Director on Board/Purchasing policies and Works closely with
administration, faculty and staff in researching complex
commodities and services. In accordance with Board Policy and
applicable laws, develops specifications for the purpose of
soliciting bids/proposals from qualified vendors under the
direction of the Finance Director. Distributes invitations for
bids/proposals, advertises and sets bid/proposal opening Receives
and evaluates responses to determine successful vendor and prepares
recommendations for the division VP/Provost on purchases requiring
Board of Regents approval.Responds to public information
OPPORTUNITIES
Develop and implement new processes
and training tools for streamlining and automating purchasing
processes and reducing Develop purchasing, shipping, receiving,
warehouse and inventory policies and procedures to ensure cost
effective, efficient SUPERVISION RESPONSIBILITIES:
Hosts regular staff meetings to
ensure communication among personnel regarding departmental
activities.Coordinates, supervises and provides leadership to
purchasing Oversees the daily operations of Purchasing
departmentMINIMUM QUALIFICATIONS
Associate's degree or two years
related experience; or equivalent combination of education and
experience. Minimum one year's progressively responsible
professional purchasing Knowledge of purchasing laws (federal,
state and local) for public entities; knowledge of fund accounting
and government accounting procedures is PREFERRED QUALIFICATIONS
Bachelor's degree in business, or
closely related Purchasing Certification.Five or more year's
progressively responsible professional purchasing One-year
supervisory experience.Experience in a Community College or
University Experience with Jenzabar software.The Navajo Nation
Preference in Employment Act applies to all hiring, promotions or
transfers of individuals into this position. KNOWLEDGE, SKILL AND
ABILITY REQUIREMENTS:
Knowledge of accounting and
purchasing policies and procedures.Knowledge of automated purchase
order and payable systems.Knowledge of fundamental warehouse or
procurement procedures.Knowledge of business English, proper
spelling, grammar, and punctuation, and basic arithmetic.Skill in
operating various word-processing, spreadsheets, and database
software programs in a Windows environment, specifically Word,
Excel, Access and PowerPoint.Ability to maintain
confidentiality.Ability to work independently and meet strict time
lines.Ability to make solid decisions and exercise independent
judgment.Ability to interpret applicable federal, state, county and
local laws, regulations, and requirements.
Ability to prepare routine
administrative paperwork.Ability to analyze and solve
problems.Ability to meet strict time lines.Ability to establish and
maintain professional relationships with individuals of varying
social and cultural backgrounds and with co-workers at all
levels.Ability to communicate effectively in the Navajo and English
language.Ability to work as a team member in a structured working
environment.PHYSICAL DEMANDS:
While performing the duties of this
job, the employee may be required to sit for prolonged periods,
walk and stand.Use hands for dexterity of motion, repetitive
movement of both hands.Have normal auditory, visual acuity, and
verbal communications skills. The employee must occasionally lift
and/or move up to 15 pounds.WORK ENVIRONMENT
Work is generally performed in office
setting. Tight time constraints and multiple demands are common.
Evening and/or weekend work may be required. Extended hours and
irregular shifts may be required.
Keywords: Navajo Technical University, Rio Rancho , Purchasing Coordinator, Professions , Crownpoint, New Mexico
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